Quote: “I’m tired of feeling like I always have work looming over me. I just want to manage my time so I can enjoy the free time I’m
sure I can actually have.”
Throughout this book, we’ll be recommending software, websites and web applications. When we mention them, we thought it would be helpful for you to know if the service is free or costs money. To make things easy we will label each item either with an F [INSERT GRAPHIC] meaning Free or B [INSERT GRAPHIC] meaning Budgeted.
Although many of these services may be Free, they may limit functionality or the amount of users that access it. For example, we mention the program Evernote which is an application that has a Free version and a Pro version. The Pro has more features than the Free version and many of the services listed will offer a Trial period for new users. We recommend that you
always try before you buy.
In the 21st Century, the idea of having a 9-5 job is becoming more and more an antiquaited business practice. The truth is, more jobs these days are asking for new employees to wear many hats (corporatespeak for a long list of responsibilities that will be handed to you throughout
time and they’re not sure what they’re going to be) and to be available when necessary. Usually this last request may come with a smartphone like a Blackberry and basically means in corporatespeak that when they call or send you an email, you should answer or respond promptly.
The idea becoming more prevalent is that as business in the 21st century is not limited to 9-5, neither should your work hours and although as scary as that sounds – fret not for there is a solution. The problem is that most people coming from this mentality are trying to fit the square peg in the round hole and as a result driving themselves crazy as they continue an overworked, sleep-deprived lifestyle. Technology provides this new world environment to work in, and it’s only by using technology that we’ll be able to succeed in this evolving world.
As children we are taught the wonders of magic and we’re fascinated with illusion as a magician can pull a rabbit out of a hat or make your card appear at the top of the deck. Behind that magic lies the art of Prestidigitation – which is the 20th century way of saying Slight of hand or another way of saying “Magician”.
Technology works very much the same way. Not too long ago, communicating with someone halfway across the world seemed like an expensive and at times a frustrating task. Yet, recently with the marvels of technology and telecommunications we have the magic of instant messaging and text messaging. In a flash, we’ve changed what distance means and with that what a “co-worker” is.
Behind all that wonder of communicating over the internet is an underlying technology that countless developers have worked on creating the Magic of the internet. More devices in our lives are now managing themselves much like our cars alert us when an oil change may be needed, or our internet box may reset itself when a message comes from the central office. Techonology as a whole is becoming more “user-friendly” or “stupid-proof” as some would say. Here’s the good news, we’re the ones that prosper from all their hard work! It seems that devices, much like us as humans, should “take care of themselves” which usually done by updating itself in the background, without you knowing – automatically. The end result, next time we use our phone, log into our email or event open our browser – we’ll find the latest version of itself already installed and configured as if by Magic.
Throughout this book, we’ll introduce a new way to approach your daily business life. Gone are the days of endlessly running through useless mundane routines and hello are the days where we’ll efficiently tackle tasks and use technology to help us in our daily lives both at work and at home – automagically. You’ll be so surprised with all the free time that you’ll have at the end of this book that your co-workers, friends and family will wonder – how do you do everything that you do – and still look so good in the process. Is it magic? No – it’s Automagic. Let’s get started.
Pre-requisites: Things you’ll need. Using this method, it’s based on YOU. So when you think about YOU, what do you do and how do people reach you. All the elements to getting your life together are what appears on your business card. Whether you have a business card or not, the idea is that once you identify what you do and how people reach you, then you’ve defined the lines of communication. Think about. Go ahead and scribble down right next to this the basic pieces of what is your business card:
- Your Title
- Your Business Email Account
- Your Business Phone
- Your Mailing Address
Now that we know who you are, you’re going to need some basic equipment to get started.
- A Computer with Internet Access
- A Smart Phone with Internet Access
- Mailbox (Home address or UPS Store)
- Online Storage – Google Drive or Dropbox
With these 4 things, we can establish how you can be reached and how you will work.
That’s it, get rid of your PDA, Notepad, Roller bag, most of your pencils and pens, your post-its (maybe keep a small stack) and anything else that you use to store your daily mess. If you can fit papers into it, put it aside because you’re going to stop using it.
This is a new you. Let’s slim down the stuff you carry with you day in and day out and replace it with the necessary tools to get your job done and get you back to your life.
Chapter Goals: Each chapter moving forward is going to describe the entire chapter in 2 sentences that explain everything covered in that chapter. Consider these our mantras. It’s what what you’re expected to take away from this book. This list of 13 Chapter goals will be a little list
that you can look at whenever you start feeling overwhelmed and it should remind you of the lessons that you’ll learn in this book.
- Chapter 1: It’s Doesn’t Need to Cost You, or the Environment, that Much. (Footprint – Cost Reduction)
- Chapter 2: If You’re Not Talkin’ Your Not Producing. OR You Don’t Talk, You Don’t Deliver. (Communication)
- Chapter 3: Work T-O-G-E-T-H-E-R, Dammit! (Collaboration)
- Chapter 4: If You Always Have to Do Their Job, You Don’t Need ‘Em. (Finding the Right Team)
- Chapter 5: Yeah, You DO Have Time to Eat! (Time Management Essentials)
- Chapter 6: Project Management Essentials
- Chapter 7: Business Management
- Chapter 8: Storefront
All lessons covered in this book are arranged with a story – a parable if you will. This story may hit home for a lot of you out there. Our story begins with three friends from different walks of life that all work in the same building. They share the same elevator every day – same times throughout the day. They have lunch together at times and sometimes head to happy hour after a frustrating day at work. These three people can represent most people in most jobs. From the teachers that work in neighboring classrooms, to the prisoner in cubicle-land, most of you should find some sense of parallel to one of our characters. Tim is a fun guy, when he finds the time to convince himself he’s not still working. Jenny’s – I NEED TO KNOW WHAT ROLE JENNY IS TAKING.
Chapter Body: This is the play by play and how you’re going to change your workflow. This is the core of the text and it will break it down for you as simple as possible. If parables are not your thing, just skip to this.
Tools You’ll Need: These are actual tools, whether website or web applications or services that we recommend. We will list the tool name, whether it’s free or not, a quick description and more information. Most, if not all, of these tools will require an internet capable device.
This is the book. This is how the magic happens. In about 3
days time, your mindset will change. You’ll start seeing things differently and you’ll
start controlling your life. You’ll realize the amount of waste we produce not just environmentally, but also in our daily lives. We build these mountains of clutter only to frustrate ourselves. Grab a match because things are going to ignite – automagically.